2021 AAPA Annual Convention Expo

2021 AAPA Annual Convention Expo

Exhibition Information
The AAPA Annual Convention and Expo is recognized as the premier gathering of the seaport industry. If your customer targets include seaports, marine terminal operators, integrators, suppliers and other industry stakeholders, exhibiting at the American Association of Port Authorities Annual Convention will provide you direct access to the top decision makers-port commissioners and senior level port professional, integrator, supplier, and other stakeholder staff from throughout the Western Hemisphere. We understand that in today's competitive economic climate, strategic and cost-effective marketing has never been more necessary. AAPA is here to guide you and insure your successful expo experience, from exhibit sales through to exhibit floor coordination.

The Annual Convention and Expo is AAPA's largest membership meeting of the year. Held every fall in a different city, the Convention includes technical and policy committee meetings, business sessions and social events allowing port professionals and stakeholders in the marine transportation industry to exchange views and expand business contacts. The Expo is an integral part of the convention program providing opportunities for networking and exchange of ideas.

An early evening reception will be held in the exhibit hall on Monday, September 27. During the 2-day business program on September 28-29, 2021, breakfasts, breaks, and lunch functions are all held in the AAPA Exhibit Hall. Exhibitors are also invited to attend the Convention Business Program and the September 26 and September 27 evenings events.

Exhibitor Booth Registration

To register, you must first Sign In on the right of the screen. If you do not have a login, use the Find My Account form to search for your record. If your record is not found, you may Create an Account to continue with your booth registration. For login assistance, contact Renita Gross, by email at rgross@aapa-ports.org or by phone at (703) 706-4701.

Click here to view the floor plan
Click here to download the Exhibitor Prospectus
Click here to download the First-Time Exhibitor Prospectus

Please reach out to Direna Cousins to take advantage of a special discount of $500 for a First-Time Exhibitor, or $1000 off when you join AAPA and sign up to exhibit.

Your Exhibitor Contract will be emailed to the person who is designated during registration. You will receive your booth number once payment and a signed contract have been received. For questions regarding booth registration, contact Direna Cousins, Manager of Member Experience & Engagement, by email at dcousins@aapa-ports.org or by phone at (703) 706-4708.

Booth Type

Member Fee 

 Non-Member Fee

10' x 10' regular booth (includes 2 badges)



10' x 10' premium booth (includes 3 badges)



10' x 20' regular double booth (includes 4 badges)  $8,995 $9,495 

Our exhibit package includes:

  • Company ID sign
  • Exhibition booth staff badges, which provide access to Exhibit Hall and Business Program as well as the September 26 and September 27 evening events. Additional exhibitor badges may be purchased for $500 each.
  • 6' skirted table, two chairs and wastepaper basket (note: the exhibit hall is carpeted)
  • Exhibitor listing on the AAPA Website

Exhibitor Attendee Registration

AAPA will give special "discount" codes for the attendee registration website to redeem your complimentary badges for your booth staff. 

Registration Policy

AAPA hosted seminar and event registrations can not be confirmed until payment has been received. Payment is required during online registration and can be submitted during the “checkout” process by providing a credit card, ACH, or PO number. Payment or an approved purchase order must be received prior to or at registration on the first day of the event to gain access. Please contact Renita Gross by email at rgross@aapa-ports.org for assistance if you have any questions regarding the registration policy.

On-Site Exhibit Management

AAPA's Exhibit Services firm, the global event team, is available to assist you should you require any help in your preparations, as well as on-site management. For assistance, contact Delaney Cook at info@globaleventteam.com or (800) 979-3229.

Exhibitor Installation
Monday, September 27: 1:00 p.m. - 5:00 p.m.

Show Hours

Monday, September 27: 5:30 p.m. - 7:00 p.m. (Exhibit Hall Reception)
Tuesday, September 28: 7:30 a.m. - 5:00 p.m.
Wednesday, September 29: 7:30 a.m. - 1:30 p.m.

Exhibitor Move-Out 

Wednesday, September 29: 2:00 p.m. - 5:00 p.m.

Official Drape/Rail Contractor

Alliance Nationwide Exposition
Contact exhibitor services at (888) 528-2011 or ExhibitorAssistance@alliance-exposition.com

Exhibition No Refund/Cancellation Policy

Exhibitors who wish to cancel their exhibition booth must provide written notification by July 30, 2021, and a full registration credit will be given with the same booth level or package to be used at the 2022 Annual Convention, scheduled for October 16-19, 2022 in Orlando, Florida. If a credit is not used at the 2022 Annual Convention, it expires. Notification of exhibit booth cancellation received after July 30, 2021, will lose 40% of the credit for the 2022 Annual Convention. We are unable to offer any credit for cancellation after August 31, 2021, resulting in complete forfeiture of monies previously paid.

9/26/2021 - 9/29/2021
Austin, TX


Sunday, 26 September 2021

Complimentary badges are provided with a booth purchase.  Use this option to purchase additional badges.
9/26/2021 - 9/29/2021

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