Frequently Asked Questions

Why should I attend the convention?
The AAPA Annual Convention and Expo connects, informs and empowers seaport leaders and maritime professionals from across the Western Hemisphere. As the seaport industry’s main event, it provides access to top decision makers, professionals and experts through invaluable networking, technical and policy sessions. It is AAPA’s largest membership meeting of the year, allowing port professionals, transportation leaders and marine industry innovators to explore trends and discover solutions that empower ports, people and businesses.
Where is the convention being held?
The 2021 AAPA Annual Convention is being held at the JW Marriott Austin. Address: 110 E 2nd St, Austin, TX 78701
What hotel should I stay in?
AAPA has arranged discounted rooms for Convention Delegates and other attendees, at a rate of $299 + tax per night at the JW Marriott Austin.
*Government rates are also available upon request.
How do I book my hotel room?
You may only book your accommodations at the JW Marriott Austin for the Convention once you have registered. Upon registration, you will receive a special link to book your hotel room for the Convention. All reservations must be accompanied by a first night room deposit.
What time is check-in and check-out at the JW Marriott Austin?
Upon your arrival at JW Marriott Austin, please proceed to the front desk for a brief check-in procedure. You will be required to provide a credit card to guarantee your room charges and incidental account. Check-in time is 3 p.m. and check-out time is 11 a.m. For guests departing the city later in the day, hotel staff can store luggage at the hotel.
Can I extend my stay at the JW Marriott Austin?
Yes! We have arranged discounted room rates for attendees staying at the hotel three days prior and three days after the Convention. These rates are based on availability.
What airport should I fly into?
Austin-Bergstrom International Airport (AUS), located in Austin Texas
What is the weather like in Austin, Texas in late September?
The average low in Austin is 60 degrees, and the average high is 80 degrees during the week of the Convention.
How do I get to the hotel from the airport?
Austin-Bergstrom International Airport is located 10 miles from the JW Marriott. Estimated drive time is 20 minutes. You can take a taxi (estimated $25-$35) or ride-sharing service (estimated $30-$40) to the hotel. Rental cars are an option at the airport but not recommended since the convention receptions and several local sightseeing activities are within walking distance of the hotel or provided by the convention. Parking at the hotel is $49/day for self-parking and $54/day for valet parking.
What is the dress code for the convention?
  • Business Meetings at the JW Marriott Austin: Business Attire.
  • Golf Tournament: Golfing attire, athletic wear.
  • Companion Program: Smart casual attire. Comfortable walking shoes are strongly recommended.
  • What is the dress code for the receptions?
    Evening Receptions: Business Casual
    What is included in my registration fee?
    This year’s convention has two different types of registrations: In-person and Virtual. For AAPA Members and Non-Members, your in-person registration includes access to everything – the business programs, Austin City Tour, Exhibitor appointments, receptions on all nights, and breakfast and lunch on Tuesday and Wednesday. If you decide to join us virtually this year, your registration includes streaming access to the business programs and networking salons on Tuesday and Wednesday and exhibitor appointments. All registered Members and Non-Members will also receive a Welcome Bag!
    How much is registration for AAPA Members or Non-Members?
    Registration for the in-person event for Members is $1,600/person and for Non-Members is $2,100/person. For the virtual event, registration is $400/person for Members and $500/person for Non-Members.
    Who do I contact for more information on being an Exhibitor or Sponsor?
    See the website pages for more contact information for Exhibitors and Sponsors.
    I have special dietary requirements; can these be taken care of?
    Please complete the necessary section on the registration form and your special requirements will be taken care of at any AAPA hosted food function.
    What is the Cancellation Policy?
    Once paid, registration fees for seminars and other events are non-refundable. If a registrant desires to cancel his or her attendance at a seminar or event, the registration fee associated with the cancellation is transferable in the form of a credit in the dollar amount of the registration fee. This credit may be used by any staff person of the registrant’s organization and may be applied to the registration fee associated with another seminar or event hosted by AAPA, including the AAPA Annual Convention. The credit associated with the cancellation must be used at a seminar or event within one (1) year from the original seminar or event date.

    To use a credit to pay for your registration fee, please select "Pay Later" when you register and type "use credit" without the quotes into the PO field. Your credit will be processed and an updated email confirmation will be sent from Renita Gross by email at rgross@aapa-ports.org. Please contact Renita if you have any questions about your remaining credit. Credits do not work as a payment method online.
    Can I bring a companion/guest?
    Yes, registered Members and Non-Members are permitted to bring a guest for a $350 registration fee. Guest registrations include access to everything as a full delegate, except for lunch on Tuesday and Wednesday, as this is when the guest programs take place. Guest programs are included for all registered spouses/guests.
    Will masks be required for this AAPA Annual Convention?
    YES. In accordance with CDC and WHO guidelines, the JW Marriott Austin is requiring face coverings in all indoor public areas for guests and Team Members. This includes all business functions and activities at the AAPA Annual Convention.
    What protocols are the hotel taking for COVID safety?
    Checking In: Guests have the option to skip the front desk with the utilization of the Marriott Bonvoy app, which provides access to check-in and your room key, directly from your phone. For those guests who do not have access to the digital technology, physical distancing measures will be in place directing guests on how to move through the in-person check-in and check-out process in a safe way.
    Housekeeping: Our goal is to deliver an even cleaner and more confident stay for you. When you stay at the JW Marriott Austin, you’ll know your guest room has been cleaned with their new standard of cleanliness and disinfection indicated by the StayConfident room marker placed on every door. This marker indicates that the room has passed their rigorous 5-point protocol which takes extra safety and cleaning measures to disinfect all high-touch point surfaces using hospital-grade disinfectants.
    1. Deep Cleaned & Inspected
      • Switches & Climate Controls
      • Handles & Knobs
      • Telephones & Remote Controls
      • Hard Surfaces (desks, nightstands, lamps)
      • Bathroom (sink, handles, shower/tub)
    2. Hospital-Grade Disinfectant (left on surfaces with longer wait time to ensure effectiveness)
    3. Removal of Non-Essential Paper Goods (menus, notepads, coasters)
    4. Laundry Protocol (enhanced process in compliance with CDC guidelines)
    5. Limited Housekeeping Entry (short-term stayover service eliminated, except upon request)

    Public Areas: Guests will find disinfecting stations with wipes and hand sanitizer available throughout the hotel. Additionally, public areas are cleaned at scheduled intervals, including hourly maintenance of high-touch areas like elevators and bathrooms.

    For further information, feel free to review Marriott’s Commitment to Clean here: https://clean.marriott.com/
    Will there be a Hospitality Desk at the Convention?
    Yes! The AAPA Hospitality Desk will be located in the Lone Star Foyer on the 3rd Floor for the duration of the conference. This desk will be the communication and operations center for the meeting. The current agenda and function locations will be posted at the desk, and the staff will direct all functions from this location.

  • Operating Hours:
  • Sunday: 2:00 p.m. - 6:00 p.m.
  • Monday: 7:30 a.m. - 4:00 p.m.
  • Tuesday: 7:30 a.m. - 4:00 p.m.
  • Wednesday: 7:30 a.m. - 4:00 p.m.